Administrative Assistant/Bookkeeper

Accounting

ADMINSTRATIVE ASSISTANT/BOOKKEEPER

PART TIME/HOURLY POSITION - 15 hours per week / M-F / $18 - $20 per hour

Reports to the Executive Director

The Cunneen-Hackett Arts Center, a 40+ year old not-for-profit arts organization, located at 9 and 12 Vassar Street in Poughkeepsie, NY is seeking an experienced Administrative Assistant/Bookkeeper.

Candidates should have an excellent phone manner, be customer service oriented and able to problem solve independently. The position requires flexibility, organizational skills and teamwork. Candidates should be able to quickly familiarize themselves with the mission and goals of CHAC and be confident in articulating it. Advanced knowledge of bookkeeping procedures and accounting protocol is necessary, as well as advanced training in the method of Quickbooks/ Quickbooks Not for Profit and Bonterra (Network for Good).

Administrative Assistant Duties include but are not limited to:

Reception/phone/message recording & follow-up
Liaison with tenants & renters when needed
Payment Collection and Receipt Notation of Office and Venue Space Rentals
Data entry for mailing lists, donor lists, etc.
Special Event/Box office set up & break-down
Attend meetings or events
Scheduling of studio, reception or parlor use
Assist gallery installations
General office work, filing, copying, mailing, etc.
Fill in for Director during vacations or planned absence for meetings, etc.
Be responsible for the occasional opening & lock-up of #9 & #12 buildings

Bookkeeping responsibilities include:

Data entry/paper records/back up
Cash reconciliation & deposits
Accounts receivable
Accounts payable
Payroll
Generation of reports (weekly & monthly)
Required quarterly Tax reports
Liaison with CPA Accounting firm engaged for year-end filing

Application deadline: December 31, 2026

Mail or email a resume, 3 references, and a cover letter that references your previous bookkeeping and administrative assistant experience to:

Elinor Levy, Chair Executive Search Committee/Board Chair

Cunneen-Hackett Arts Center, Inc.

9 Vassar Street

Poughkeepsie, NY 12601

info@cunneen-hackett.org

Position starts March 15, 2027.

Pay: $18.00 - $20.00 per hour

Expected hours: 15.0 per week

Work Location: In person